There are rational reasons to copy others on an email: As long as we stay disciplined and rational with our CC habits, we’re in good shape. A blind carbon copy is a copy sent to an addressee that is not visible to the main and carbon copy addressees. The term “cc” is short for “carbon copy,” a holdover from the days when memos were written on a typewriter. Ish. Enter the email address of recipients who’ll receive a copy of the email in the CC field. Speaking from experience it was a real pain when you made a typo! In other words, email breeds. Save it as a draft until you are ready to send it. The email addresses you add to the “bcc” […] BCC is an abbreviation used in email, which means simply Blind Carbon Copy. Copying others and even replying to all become a part of a culture of email communication. And there is a time and a place for tooting your own horn. When you write an email, there is a greater sense of accountability than with a spoken word. They’re a result of trial and error in finding the best path from Point A to Point B. It should be precise and to the point. I’ve also had clients who were on the receiving end of these kinds of emails. It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. I think it is relevant to the question since the OP asks why people CC themselves in an email. You might copy your boss because you fear that she won’t think you’ve followed through without seeing proof. As a psychologist who focuses on productivity and workplace behavior, there’s one topic that’s almost always guaranteed to lead to heightened emotions: email overload. The CC (carbon copy) field allows you to send an email to multiple recipients. This is not a "how-to" document, but rather a document that offers advice to make you more computer-worthy (probably more worthy than you desire) and to prevent you from embarrassing yourself at some point in the near future. Copying others and even hitting reply-all aren’t always the wrong choice. Address all recipients of your emails by name in the body of the email. Nope. CC. The CC feature ensures that all your recipients can see who has been added to your mail. Anyone listed in the Cc: field of a message receives a copy of that message when you send it. The message becomes part of a saved record. You'd think email is old enough to be considered common sense by now, but it has a lot of basic etiquette rules that people just don't follow. And if you’re the leader being bombarded by CCs in your inbox, try to ascertain why. Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’) Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. In computer systems, these would be “defaults.”. The cc (“carbon copy”) connotes the same thing as the “Bcc” — the cc’d person is on the email but is not expected to respond — but it does so openly. The ends that they used to help us achieve is no longer desirable (or maybe never was). In some circumstances, the typist creating a paper correspondence must ensure that multiple recipients of such a document do not see the names of other recipients. If your email program insists on at least one TO: address, enter your own. Why? Adding a CC to themselves immediately puts the item as unread in their inbox until they process it appropriately. A recipient of Cc field has a record of the email sent to the primary recipient under To: field that means a recipient of Cc field also get the exact copy (or carbon copy) of the email that is received by a recipient in To: field. Email. When to use CC vs. BCC: CC means Carbon copy. This feature is supposed to delete unread copies of the recalled message from the recipients’ inboxes so they never see it. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. Similarly, we may think to ourselves, “The CC field is there! Email is the preferred mode of communication in business, both internally and externally. Let’s see how it … Do you have empty drawers or bookshelves in your home or office? This can be useful if you want to convey the same exact message to more than one person. If you’ve got nothing to say to them, then why are they copied? Construct a single daily or weekly status update email to your manager in lieu of copying them on emails. Here’s my advice to you: Don’t let fear dictate your choices at the keyboard. Consider these options before CC-ing people on your next email: As you start to become more mindful of how you CC others, you may begin to notice your own habits and patterns. To facilitate easier communications, crowd controls are usually described under one of the following systems: The email addresses you add to the “bcc” […] And, today, CC … And, I appreciate when that distinction is made for me in return. It must contain something!”. Even more importantly, BCC. So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. All your recipients (primary + CC’d) will receive the email. The CC field. There are some downsides to sending email carbon copies. Replying to the thread ensures that the person to whom the carbon copy was sent received it as well as the original recipients. Be discerning about your use of To: vs. Cc:. Step 4. Cc (Carbon Copy ) is a field in an email that contains the list of recipients. While you're at it, you should let them know whether you expect them to reply all, too. Bcc (“blind carbon copy”) also sends a copy of the email to one or more people beyond the primary recipient (s). Cc stands for carbon copy which means that whose address appears after the Cc: header would receive a copy of the message. Hit Send when your message is complete. Few amenities in the modern digital workflow are so widely available but so widely ignored (or outright abused) as the the email BCC function. If you’re guilty of misusing or neglecting its power (and there’s a good chance you are), it’s time to repent and, in the process, cut down on spam and protect the privacy of your friends and family. Ask yourself (and others, if needed) the question “why” over and over again until you get to the root cause of the over-copying. Compose your email subject and message. The “cc” line can be placed in the heading, next to the heading, or at the bottom of the document. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. It shows in black and white what you wrote on a particular date and to whom. If you're going to send an email out to a couple hundred people, chances are you should be using it (well, in many cases you should rethink sending it in the first place). If you’re the person who copies others on your emails in anticipation of appreciative replies, then pause and reconsider. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. So you have to make sure email server is properly configured and running on your machine to send email to the given email ID. I recall a particular client who saw email as a great way to communicate his thoughts and accomplishments to his boss and his colleagues. Can you get the feedback you need during regularly scheduled meetings? Email is a service which allows us to send the message in electronic mode over the internet. Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. The term CC stands for “carbon copy”. It is a way in which I use CC-ing myself in the email. Look, there’s nothing wrong with enjoying the positive feelings that result from a job well done. She has tried similar principles with her husband and two children with varying degrees of success. For example, a retail employee may e-mail another employee saying he can work for her on a certain day. Cc: stands for "carbon copy." Liz Roscher. Use this as an opportunity to discover more about yourself. You might want to keep your colleague in the loop because of a communication breakdown that happened two years ago. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. Dr. Melissa’s philosophy is that personality may dictate our preferences for action, but our capacity is usually much higher. At this point a carbon copy would be created and this eliminated the need to send the same document to several people. GTD explains how these two fields can help you achieve this goal: We all get tons of work email a day, and our inboxes can get cluttered in the blink of an eye. However, sometimes our defaults are unproductive. That’s likely why 281 billion emails were sent daily in 2018. Speaking from experience it was a real pain when you made a typo! Only copy people who need to know the information you are sending. Some email programs place the phrase "undisclosed recipients" in the address field instead. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. It’s the way we’ve always done it. Dr. Melissa is a blogger and social media nerd, so follow her! The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. Both “cc” and “bcc” are additional fields you can enter when sending an email. Definition of Cc. It has its origin in how office assistants would send mail to a second recipient. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. Use Cc: (Carbon Copy) - for recipients you are sending a copy to. Probably not. So it makes perfect sense that she became a productivity psychologist...right? The human brain takes in a ton of information from the five senses and uses shortcuts to keep from being overloaded. Personally, I find I am much more conscious about what I am asking for, and from whom, when I clearly delineate between who has action and who just needs to receive the information. Try something like “Thanks for signing up. We designate the To: field for who has the action (could be multiple people). The motivating factor in both of these cases was a need for positive reinforcement on the part of the sender. The "Cc:" option is often used in business communications when a message is intended for one person, but is relevant to other people as well. So why are we always running into communications snafus because someone…, Email Best Practices for Teams | GTD Times. Blind carbon copy (abbreviated Bcc) allows the sender of a message to conceal the person entered in the Bcc field from the other recipients.This concept originally applied to paper correspondence and now also applies to email.. People vary in the quantity and quality of the feedback they want to receive from those around them. To break out of a loop of unproductive defaults, pause and reconsider. It was a very popular office supply decades ago, and can still be found in some places. Reply only to people who are directly impacted by your response. Many e-mail systems, including the widely used Microsoft/Outlook Exchange Server and IBM Lotus Notes/Domino Server, offer a Message Recall feature. Read more by Melissa Gratias, PhD », Your message is genuinely relevant for all recipients, All email recipients need to take actions. But lengthy autobiographical emails can cause more harm than good, particularly when they get out of hand. And, today, CC is a substantial cause of the email problem. BCC stands for Black Carbon Copy. Both “cc” and “bcc” are additional fields you can enter when sending an email. How Is “CC” Different from “To” in Gmail? If you’re sending from a personal address—for a job application or informational interview, for example—make sure your address is still professional sounding. It’s already in your calendar anyway. In Gmail, you can CC up to 100 recipients in any one email. One unproductive default comes from a desire to fill an empty space. Many of our default behaviors are productive. Using cc means that you send the email to another person — or other people — in addition to the primary recipient or recipients. The Subject field indicates the purpose of e-mail. One of the most important strategies for dealing with inbox overload is making your messages easy to act on. Click Compose to open a new message. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. It includes those recipient addresses whom we want to keep informed but not exactly the intended recipient. This meant that my client’s inbox was full of emails that did not require any actions on her part. And where does this happen? CC is often used as a verb, as in “I C… As measured by almost every personality test known to psychology, Dr. Melissa Gratias has the profile of a disorganized, scattered person who detests planning and thinks calendars are for wimps. Which meant a lot of emails about his thoughts and accomplishments…and a lot of people filling up the CC field. This sends a copy of the email to the recipients as well as the people being cc’d. However, do humans always work rationally? When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Productivity weblog GTD Times points out a simple one: knowing the difference between "To" and "CC.". This script will not be responsible for sending email to actual destination. Another unproductive default is a desire to follow the crowd. Carbon copy can be used as a transitive verb with the meaning described under e-mail below related to the CC field of an e-mail message. Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. If not, a simple heads up on the etiquette surrounding this feature could really help you out. If you need to copy your boss on an email, copy your boss, but don’t pretend they aren’t copied. A normal email address can have three classes of email recipients: the To recipients, the CC recipients, and the BCC recipients. In this case, putting emails that indicate that something requires action (a task, something to follow up on, etc.) E-Mail Etiquette Introduction. On the flip side though, I've actually been seeing quite a lot less of those. It’s simple, straightforward, secure, and takes place in real time. When you need to copy someone, you would normally add that person to the “cc” or carbon copy field. But email-related actions still have consequences (and causes). The Shortcomings of Cc . 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